Telugu Association of Greater Boston

A 501(c)(3) Certified Non-Profit Organization Tax ID : 56-2627891

TAGB General Body Meeting 2022

TAGB Annual General Body meeting

Date and Time: 2nd October; 4PM onwards

Venue: St. Mattew's United Methodist Chruch

435 Central Street 

Acton, MA - 01720

 

 

Please find the Proposals for AMENDMENT OF BYLAWS that will be discussed and voted during the General body meeting in this email.

If you have any concerns, please reach out to governing_board@tagb.org

 

Please refer to Constitution - Telugu Association of Greater Boston (tagb.org) page for details.

Amendment 1

Original:

4.02 : GENERAL NOTES AND LIFE MEMBERSHIP FUNDS

Money received from Life Membership dues minus the current Annual Membership Fee and Patron contributions

are to be kept in a single risk-free trust fund (Life Membership Fund) or Certificates of Deposit (CDs) that are approved

by the BoT

 

4.02 : GENERAL NOTES AND LIFE MEMBERSHIP FUNDS

Changed To:

Money received from Life Membership dues minus the current Annual Membership Fee and Patron contributions

are to be kept in a single risk-free trust fund (Life Membership Fund) or Certificates of Deposit (CDs) that are approved

by the BoT

 

From the life-membership fees of $201, EC should get $161 and BOT should get $40 instead of vice-versa.

or

at least 50% or more should be given to EC as its share instead of accumulating it into BOT funds that do not help operating costs.

 

Amendment 2

7.06 : FORMATION

A. The Trustees will elect a Chair and a Vice-Chair by a majority vote every year among themselves,

and such positions shall have a term of one (1) year.

B. Chair and Vice-Chair positions must be filled within two weeks after the election results are

announced.

C. No BoT Chair can serve more than one consecutive year.

D. Chair or his/her designee will attend TAGB EC meetings.

E. The Vice Chair will perform the duties of the Chair in his/her absence.

F. The Immediate Past President is ineligible to hold either Chair or Vice-Chair positions of BoT.

G. The Vice-Chair automatically succeeds to Chair following the end of the current Chair’s term.

H. If the Vice-Chair term ends, and he/she is not eligible to continue in the BoT, then the BoT shall

elect a new Chair.

 

Amendment 3

Changes/Additions

7.06 : FORMATION

I. BOT eligibility for an open position, Should be active volunteer or any working standing committee for 2

or more years

 

Amendment 4

7.06 : FORMATION

J. Resigned Office bearers without completing term have to wait for 2 terms for EC and 1 term for BOT (2 years)

 for any open positions

 

Amendment 5

7.06 : FORMATION

K. EC Team member leaving for personal reasons at the end of the term have to wait for 2 Terms to join

 Governing Board

 

Amendment 6

7.06 : FORMATION

Orignal:

F. The Immediate Past President is ineligible to hold either Chair or Vice-Chair positions of BoT.

 

Change:

F. Ex-Presidents are ineligible to hold either Chair or Vice-Chair positions of BoT, this rule will not apply if no one is

willing to take it

 

Amendment 7

10.08 : ELECTION PROCEDURE

Original:

I. There shall be a minimum of $125.00 (one hundred and twenty five), non-refundable

nomination fee collected from each candidate along with his/her nomination. This nomination

fee shall only be increased from time to time by the Governing Board.

 

Change:

I. There shall be a minimum of $150.00 (one hundred and fifty), non-refundable

nomination fee collected from each candidate along with his/her nomination. This nomination

fee shall only be increased from time to time by the Governing Board.

 

Amendment 8

10.11 : Election Nomination Process

Election Nomination Process from Paper Format to online, scan pdf to be emailed to election commission.

 

Amendment 9

11.07 : EXPENSES

Additions

J General Body meeting which is called by the BOT chairman should be run at the expense of BOT

 

Amendment 10

5.03 : OPERATIONAL MANAGEMENT OF FUNDS AND ASSETS

The interest generated on BOT funds should be given to the EC for operating costs

 

Amendment 11

Existing by-laws:

DEFINITION - EC

The EC will consist of a maximum of seven (7) members. They are elected directly by the eligible members in the Election process conducted by the Election Committee.

8.02 : COMPOSITION AND OFFICEERS.

The EC consists solely of the following TAGB office-holders:

1. President.

2. President-Elect.

3. Secretary.

4. Joint Secretary.

5. Treasurer.

6. Joint Treasurer.

7. Cultural Secretary.

 

8.06: DUTIES AND RESPONSIBILITIES OF EC MEMBERS AND EC

 

D. Secretary

1. The Secretary shall keep accurate minutes of all meetings and publish them in accordance with the requirements set by the EC.

2. The Secretary shall keep in his/her custody the Corporate Seal, all official correspondences, documents, files, contracts, a register of the mailing address, email addresses, telephone numbers of each member, EC, BOT, vendor, donor, sponsor and employee of TAGB. This information shall not be disclosed to any other entity or individual without an approval of the EC.

3. The Secretary is responsible for all official correspondence of TAGB.

4. The Secretary shall set the agenda in consultation with the president and other members of the EC/Governing Board and sends official notification of the meetings.

5. The Secretary shall perform duties as assigned by the President or by the EC.

6. Within three business days after ending his/her term, the Secretary shall deliver all items listed in (1) and (2) above to the incoming Secretary.

7. Within one week from the membership Cut-Off Date, the Secretary shall submit a certified and EC approved membership list to the Election Committee, Membership Verification Committee, and BoT. The EC shall meet in timely fashion to finalize this list.

 

7.01 : DEFINITION AND COMPOSITION

 

A. The BoT shall consist of seven (7) members.

B. Out of these seven members and without involving any general election procedure, two (2) Trustees shall be nominated and appointed by the existing Governing Board. For the long term benefit of the organization, these positions are reserved (Reserved Category) filled from among all Patrons or Life Members that have been members for at least two years and retained good standing, Priority shall be given first to Patron Members, then to Life Members.

C. The immediate Past President will be an ex-officio member of the BoT. He/She votes only to break a tie. If the immediate past president is not interested in becoming a member of BoT, Governing Board will fill that position with another past president or Life Member within 30 days of notification of the vacancy. A majority vote within the Governing Board is required for this purpose.

D. The remaining four (4) positions (Open Category) are filled by regular election process.

E. All BoT members shall be Life or Patron Members of TAGB and residents of the TAGB Area.

 

7.02 : ELECTION

 

The election of BoT members in open category shall be done as follows:

Every year the election shall be called for two positions in the Open Category.

If for any reason, the Governing Board chooses not to appoint Trustees in the Reserved Category, election shall be conducted for such positions, following the same procedures as in the Open Category.

 

 

Proposed Amendment:

DEFINITION - EC

 

The EC will consist of a maximum of five (5) members. They are elected directly by the eligible members in the Election process conducted by the Election Committee.

8.02 : COMPOSITION AND OFFICEERS.

The EC consists solely of the following TAGB office-holders:

1. President.

2. President-Elect.

3. Secretary.

4. Treasurer.

5. Cultural Secretary.

 

Existing responsibilities of Joint Treasurer & Joint Secretaries will be handled by Treasurer & Secretary respectively. Treasurer and Secretary can form Treasurer Sub-Committee (or make use of existing Budget and Finance Committee) & Secretary Sub-Committee to aid them in fulfilling their responsibilities.

 

D. Secretary

1. The Secretary shall keep accurate minutes of all meetings and publish them in accordance with the requirements set by the EC.

2. The Secretary shall keep in his/her custody the Corporate Seal, all official correspondences, documents, files, contracts, a register of the mailing address, email addresses, telephone numbers of each member, EC, BOT, vendor, donor, sponsor and employee of TAGB. This information shall not be disclosed to any other entity or individual without an approval of the EC.

3. The Secretary is responsible for all official correspondence of TAGB.

4. The Secretary shall set the agenda in consultation with the president and other members of the EC/Governing Board and sends official notification of the meetings.

5. The Secretary shall perform duties as assigned by the President or by the EC.

6. Within three business days after ending his/her term, the Secretary shall deliver all items listed in (1) and (2) above to the incoming Secretary.

7. Within one week from the membership Cut-Off Date, the Secretary shall submit a certified and EC approved membership list to the Election Committee, Membership Verification Committee, and BoT. The EC shall meet in timely fashion to finalize this list.

 

8. He/She will maintain and archive all past and present records.

 

9. The Secretary is responsible for planning, organizing, coordinating and scheduling all sports events. He/She should represent EC in all sports events.

 

7.01 : DEFINITION AND COMPOSITION

 

A. The BoT shall consist of five (5) members.

B. Out of these five members and without involving any general election procedure, two (2) Trustees shall be nominated and appointed by the existing Governing Board. For the long term benefit of the organization, these positions are reserved (Reserved Category) filled from among all Patrons or Life Members that have been members for at least two years and retained good standing, Priority shall be given first to Patron Members, then to Life Members.

C. The immediate Past President will be an ex-officio member of the BoT. He/She votes only to break a tie. If the immediate past president is not interested in becoming a member of BoT, Governing Board will fill that position with another past president or Life Member within 30 days of notification of the vacancy. A majority vote within the Governing Board is required for this purpose.

D. The remaining two (2) positions (Open Category) are filled by regular election process.

E. All BoT members shall be Life or Patron Members of TAGB and residents of the TAGB Area.

 

7.02 : ELECTION

 

The election of BoT members in open category shall be done as follows:

Every year the election shall be called for one position in the Open Category.

If for any reason, the Governing Board chooses not to appoint Trustees in the Reserved Category, election shall be conducted for such positions, following the same procedures as in the Open Category.

 

Amendment 12

 

Eligibility for the position of Secretary

 

Original

Annexure 7-2: The aspirant must have served in one position of the Executive Committee. If such a person can't be found, then "Eligibility of Contestants" guidelines in Section 10.06 are applicable.

Changed To: The aspirant must have served as Treasurer in the immediate preceding Executive Committee. If such a person can’t be found, the aspirant must have served as Treasurer in any of the past Executive Committees. If such a person can’t be found, then the aspirant must have served at least two years in EC Sub Committees, including those who served on EC Sub Committees in past years.

Amendment 13

Eligibility for the position of Treasurer

Original

Annexure 7-3: The aspirant must have served in one position of the Executive Committee. If such a person can't be found, then "Eligibility of Contestants" guidelines in Section 10.06 are applicable

Changed To: The aspirant must have served at least two years in EC Sub Committees, including those who served on EC Sub Committees in past years. If the immediate preceding cultural secretary wants to contest for the position of Treasurer, his/her nomination should be considered over other candidates.


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